House of Habib Leave Management Portal
About House of Habib
House of Habib is a Pakistani conglomerate company based in Karachi, Pakistan. The company was started in 19th century and
owns a lot of other businesses in Pakistan and internationally including Indus Motors Company,
Habib Insurance Company Limited, Inclusive Energy Limited, etc.
Traditional workflow
Employees of House of Habib have designated leaves that can be availed and can also be encashed, according to company’s policy.
- - Leave or encashment applied on a paper form
- - Application is responded by respective boss/supervisor, HR, and in case of encashment
also by finance department
- - Remaining leaves calculation and bookkeeping, if approved, is done by HR and
maintained for every employee
Need for automation
In house of habib, these processes were manually handled, and applications were submitted on a piece of paper sent to the
upper hierarchy for response. This long and time consuming process made it difficult for
employees to apply for leaves or encashment, track their remaining leaves, check encashable
leave balance, etc.
Possible solutions
House of habib would have solved this problem by creating a helpline and hiring an individual whose work would only be to
take requests for leaves application or leaves encashment by employees on a phone call and
perform necessary bookkeepings, also provide required information to employees regarding
their leave profiles, asks for approvals from upper hierarchy, etc. This solution involved
investment to hire the resource yet the position doesn’t give any ROI.
After series of discussions with the HR, Quanrio proposed a customized solution of an automated
Leave Management Portal incorporating company’s policies for employees leave application
and leave encashment.
Product development
Reducing manual work and time taking internal processes, the leave portal made leaves application convenient for the busy
HR and employees. Main features of the portal includes
- - Apply for leaves and/or encashment
- - Track leave application status
- - Check leaves’ balance that could be encashed
- - Respond to requests received by subordinates for approval
- - Receive email reminders of requests waiting for response
- - Maintain application history, and also can export to a spreadsheet
- - Bulk upload of employees list and their application history
- - Generation of documents according to request and its response
This portal made leave management remotely available to every employee, and helped keep track of leaves related information.
Whenever an employee applies for leave or encashment, the requests goes directly to the supervisor
for a response (approval/disapproval) and then to upper hierarchy providing response right
away. Employee is notified about the final decision on the application by an email notification
system incorporated in the portal.
“Quanrio provided the solution to our problem of managing Employees’ leaves application and
leaves encashment processes. They crafted a leave management portal that takes care of
all the tasks associated with employees’ leave applications, requests, approvals, encashment,
etc. Every employee can apply for leaves from anywhere, every boss/supervisor can respond
to leave request from anywhere, all the documents are auto generated, every employee
can see his/her remaining medical/general leaves and also the amount he/she could receive
on encashing current available leaves, etc. Design and feel of the application is accordingly
easy to use, and delicate. They have done superb work.”
Fahad Jawed
House of Habib
HR Manager