Project management is all about leading a task and deploying the necessary resources (tools, techniques, and people) to effectively manage it and ensure timely delivery.
Needless to say that this is one of the most important skills that you must have if you want to maintain or increase the levels of productivity and therefore the quality f work
But, easier said than done, right? If you have ever been in project management or seen someone do it, you know how hard it can get. So in this post, we are going to discuss some techniques that are used in project management.
Plus, we are also going to look at some of the advantages that you’ll enjoy if you effectively manage your project. That being said, let’s move towards discussing the project management techniques first, then we’ll take a look at its advantages,
5 Types Of Project Management Techniques
The waterfall is being used to represent a chronological order here. In waterfall management, executives work on the project in chronological order, cleaning up the backlogs before moving on to the completion of other tasks.
The waterfall development technique was also used to develop applications before Agile and now finally DevOps. However, the waterfall development method was not an effective one because it limited the amount of communication between the development and operations teams.
Traditional Project Management:
As the name suggests, traditional project management involves traditional tactics that are being used for decades to manage projects. For example, supervising your team and assessing their efforts to ensure that the work gets done on time.
In addition to that, you will be responsible for assisting and guiding the team whenever it is required. Then, you will be delivering progress reports to the upper tiers of management. The traditional approach works best in small-sized organizations. However, it may not always be true.
Freelancer programmers might relate to this technique more because they have a method called RAD or Rapid Application Development. This technique helps them develop an application for up to 30 days at max.
Similarly, Scrum is a project management technique that is focused on speeding up the progress that breaks down the project and identifying the high-priority tasks. Then executives work on these high-priority tasks separately. It’s like working on a high-priority task per session. That y, the overall progress rate of the project increases, and timely delivery is ensured
Think about breaking your project into small pieces. Every piece is now an individual task. Now every executive will individually work on that task and will manage it appropriately. However, it is important to remember that Agile Project Management requires speed and high amounts of effort.
Read Agile vs Traditional Project Management
PERT stands for Program Evaluation and Review Technique. Think of it as a statistical tool that is utilized in project management to analyze the time it will take to complete the crucial tasks in the project.
Now, PERT not only considers the time that will be consumed by crucial tasks. But, it also focuses on the relationships between project tasks.
It also highlights:
- Optimistic Time
- Pessimistic Time
- Most-Likely Time
5 Advantages Of Project Management To Organizations
1. Higher Productivity With Less Workload
Project management breaks down tasks according to their priority, the tie they will take, and their overall cruciality. One of the advantages of this comprehensive breakdown is that it helps executives work on the right tasks at the right time.
If the crucial tasks get completed first, then a timely delivery is ensured. In addition to that, effective project management allows project managers to divide tasks on the team and help them enjoy a decreased overall workload.
It helps them to deliver the work on time without compromising the quality of the project as well.
2. Project Management encourages Collaboration
Project Management helps the team enjoy improved collaboration. There are many real-life examples but the losses that we can give to you is of DevOps. DevOps is a technique utilized in application development to ensure the quality and timely delivery of the project.
Before DevOps, Waterfall and Agile methods of app development were being used. But the biggest problem that both shared was the lack of communication between two teams that were responsible for app development: the Development and the Operations team.
Their lack of communication not only delayed the progress but also resulted in substandard development quality. So what the DevOps method did was bring together the Development and the Operations team.
That helped them experience better communication and therefore a higher level of quality and progress. Similarly, project management encourages collaboration and thereby ensures an efficient workflow and improved progress.
3. Better Problem Resolution
Just like every individual has a story of their own. Similarly, every project has a set of problems and challenges of its own. And just like it’s impossible to understand a human being in the first interaction, similarly, it is virtually impossible to understand the ins and the outs of the project.
Hence, project management breaks down the problems and challenges in the form of tasks. Then tasks are identified as crucial and non-crucial. Aftward, each task is given a fixed deadline or it can also be broken down into Optimistic Deadline, Pessimistic Deadline, and Ideal Deadline.
Then, each task is assigned to an executive. They are responsible to complete the tasks within the given time. And since a project is broken down into pieces, the chances of quality increase with the increase in overall productivity.
4. Efficient Project Management Saves Time & Cost
Efficient project management saves time and the costs that are involved in the project development. That’s because efficient project management distributes tasks and smartly makes use of resources.
That helps in speeding up the time that will otherwise be consumed rapidly. And when that happens, project managers might have to outsource some tasks in the project that will only create further problems. It might result in wasting more time and of course, it is going to make some money as well.
5. Keep Track Of Progress & Imitate Success
Project management helps businesses maintain a record of their past projects. That helps them imitate success whenever projects of similar size and difficulty come in their direction. That’s why keeping a record of past projects plays an important role in project management.
5 Advantages Of Project Management To Freelancers
- Time Management / Ensure Timely Delivery
- Quality = Client Satisfaction
- Maintaining Work/Life Balance
- Reduced Workload = Lower Levels Of Stress
- Ability To Maintain Transparency With Clients